Meeting planners & scheduling
Calendar export (ICS)
Send an invite with the time zone baked in, not guessed. Fill in the details, pick the event's city, and download a standards-compliant .ics that lands at the right local time for every guest.
Fill in the form to generate an invite.
How to use the calendar export (ics)
Describe the event
Give it a title, a date and a start time, and say which time zone that time is expressed in.
Set the duration
The end time is derived from the start, so the event stays correct even if a participant's calendar is in a different zone.
Download the .ics file
The file is generated in your browser in the standard iCalendar format that Google Calendar, Outlook, Apple Calendar and everything else understands.
Send it, don't type it
Attach the file rather than writing the time into the message body. Each recipient's calendar converts it into their own zone correctly, with no room for a misread abbreviation.
Why a calendar file beats a time written in an email
"Let's meet at 3pm EST on the 14th" contains at least two ways to go wrong. The abbreviation may be the wrong one — EST is only correct for part of the year, and the writer usually means EDT in summer. And the reader has to do the conversion themselves, at the moment they read it, often on a phone, often wrong. An iCalendar file removes both problems: the event carries a machine-readable instant and a zone identifier, and every calendar application resolves it identically.
The format has been standardised since the late 1990s (RFC 5545) and is supported effectively everywhere. A .ics file is plain text describing an event: when it starts, how long it lasts, what zone the local time refers to, and a unique identifier that lets a later file update the same event rather than duplicate it.
Attaching a zone identifier rather than a fixed offset matters for anything more than a few weeks out. An event written as "UTC+1" is frozen at that offset; an event written as "Europe/London" follows whatever rule is in force on the day, so it stays correct through a daylight-saving change. For recurring events this is the difference between a series that stays put and one that drifts by an hour twice a year.
This generator runs entirely in your browser. The event details are never uploaded — the file is assembled locally and handed to your download folder.
When you'd reach for it
Inviting people across zones
Send one file that lands correctly in every recipient's calendar, whatever zone they are in.
Webinars and public events
Offer an "add to calendar" download so attendees never miscalculate the start.
Interview scheduling
Give a candidate an unambiguous slot instead of a time and a zone abbreviation.
Course and cohort schedules
Distribute a full session series that stays right through daylight-saving changes.
Deadlines and cutoffs
Put a submission deadline into everyone's calendar in their own local time.
Community calls
Publish a file alongside the announcement so a global audience turns up at the same instant.
Questions & answers
- How does the time zone stay correct for everyone?
- You pick the event's city, and the start and end are written into the .ics file as absolute UTC instants. Every calendar app then displays that instant in each guest's own local time — no guessing.
- How do I use the file?
- Download the .ics and open it, or attach it to an email. Apple Calendar, Google Calendar, and Outlook all import it and create the event.
- Is anything uploaded?
- No. The file is generated in your browser and downloaded directly — nothing is sent to a server.